Creating A Power Hour: Time-Saving Tips To Tackle Your Task List
Do you often feel overwhelmed by your tasks that never seem to get done? They could be pesky, little ones that take only five minutes or colossal ones that could change the course of your business. In this digital era, we have every sort of productivity app imaginable at our fingertips and yet still, most business owners feel exhausted by the extensive number of tasks on their plate. Do you want to reduce the frustration and stress you feel juggling your never-ending tasks by repurposing only one hour each week? You can! You just have to use your time intentionally.
Whether you desire more family time or more focused time to take your business to the next level, a weekly power hour is a must. Consistently executing one gives you the ability to have extreme laser focus so you can be most efficient when completing the tasks that seem particularly hard to knock off your list. A weekly power hour also cleans the slate by clearing your desk, and possibly even your task list and inbox, so you can return to work renewed and ready to tackle anything
To create your power hour, schedule an hour of time at the end of each week to knock out as many small tasks on your to-do list as possible. Most should take only a few minutes like a simple email, reviewing a document, or paying a bill. If you were to do those tasks throughout the week as they pop up, they would mess with the flow of your high-priority tasks you need to work on. They would also waste precious time because after work is interrupted for whatever reason, it takes an average of 23 minutes and 15 seconds to get back to the task. If you batch small tasks all together into one power hour, however, you can address and complete all of those little tasks back-to-back with utmost efficiency.
Avoiding Added Stress
Accomplishing menial tasks instead of ignoring them greatly improves your productivity and the state of your business. That is because of the sheer fact that if they did not get done in a timely manner, they would pop up sporadically as urgent, interfere with your focus, beg your attention away from your high-priority activities, and potentially cause even greater problems. Don’t let low-priority tasks lag over from week to week until they become pressing issues that cause you undue stress. Putting off making a doctor’s appointment, paying a bill, or responding to an email for too long risks your health, a late fee, and losing a potential client. Capture all of those low-priority tasks throughout the week then accomplish them during your power hour.
Deciding Which Tasks Qualify
Determining whether or not a task should be completed during your power hour should take less than 2 minutes. For each small, quick task that needs to be completed throughout the week, ask yourself, Can this wait until my power hour? If there would be no repercussions from waiting, the answer should be yes. Add the task to your Power Hour Task List and all paperwork needed for it to a folder labeled Power Hour. Then you won’t have to rummage through all of your other paperwork to find your power hour tasks and can tackle them with ease quickly. Organization is key.
After your first power hour, you are going to gain a great deal of freedom because you will have removed the incessant, nagging voices that remind you about all that needs to be done. By clearing your head, you’ll also be making room for more productive thought. You will be able to accomplish tasks with ease quickly and therefore have more time for what matters most. Schedule time for a power hour each week, hold yourself to working through your task list intentionally during it, and you will be setting yourself up for success the following week. It’s just one hour. Make the time!
About the Contributor
Amber De La Garza is a Personal Productivity Coach, Speaker, Trainer, and Consultant with a wide range of clients from entrepreneurs to multinational corporations. With her guidance, professionals, business owners, and corporations maximize their success by improving their productivity. Amber specializes in helping entrepreneurs outperform their competition and dominate the market while reducing stress and making time for what matters most! Amber is a contributor for The Huffington Post, Choices Magazine, and Las Vegas Agent Magazine.
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