Standing Rules
of
Women’s Council of REALTORS®, Central Texas
The permanent address for the Central Texas Network shall be: 
306 W. Mary Jane Dr, Killeen, TX, 76541
Records shall be maintained at this address.
I. MEETINGS:
A. GOVERNING BOARD MEETINGS.
Regular Governing Board Meetings shall be held 1 time per month. Meeting to be held on the Third Wednesday of the month at 306 W Mary Jane Dr, Killeen, TX, 76541, via professional setting or virtual setting, unless otherwise stipulated in advance. Meetings shall not coincide with a State or National Women’s Council of REALTORS® meeting or conference, which at such time shall be re-scheduled to an available date.
B. REGULAR NETWORK MEMBERSHIP MEETINGS
Regular Network Membership meetings shall be held 4 times per year, at times and places determined by the governing board. Business Events are to be considered Network Membership meetings as well.
1. Reservations are required for all ticketed events and those members who attend without a reservation will be accommodated on a space available basis.
2. Paid Events will have an upcharge of a minimum of $10 for non-members.
3. Refund Policy will be based on the nature of the event by the governing board.
II. DUTIES of ELECTIVE OFFICERS and APPOINTED GOVERNING BOARD MEMBERS:
A. 	The Network Governance structure includes the following Officers:
•	President: Must be a REALTOR® Member. Elected as President-Elect and automatically move to President. Ratified at the last Governing Board meeting prior to the year taking office. One year term.
•	President-Elect: Must be a REALTOR® Member. Elected by REALTOR®/REALTOR® -ASSOCIATE/Institute Affiliate Members in good standing. Ratified at the last Governing Board meeting prior to the year taking office. One year term.
•	First-Vice President: Must be a REALTOR® Member. Appointed by the Incoming President-Elect and Ratified at the last Governing Board meeting prior to the year taking office.
•	Treasurer: Can be a REALTOR® Member or National Affiliate Member. Elected by REALTOR®/REALTOR®-ASSOCIATE/Institute Affiliate Members in good standing. One year term.
Governing Board:
Composed of the four officers, plus:
•	Event Director: Must be a REALTOR® Member. Appointed by the Incoming President and ratified at the last Governing Board Meeting prior to the year taking office.
•	Membership Director: Can be a REALTOR® Member or National Affiliate Member. Appointed by the incoming President-Elect and Ratified at the last governing board meeting prior to the year taking office.
Governing Board Quorum is 3 REALTOR® Members of the Board, and must include either the President or the President-Elect, and may add Parliamentarian.
- If available, the Parliamentarian assists the President and Governing Board with the application of Roberts Rules of Order.
•	Attends all Network Governing Board Meetings and Regular Membership meetings
•	Has NO VOTE on Governing Board issues but retains VOTE on General Membership matters.
Optional: Event Leader, Recruitment and Retention Leader. The Governing Board may approve an Event Chair or a Recruitment and Retention Chair to assist the Event Director or Membership Director with oversight of their functions and related Project Teams. These Leader positions can be REALTOR® members or National Affiliate members and are appointed by the incoming President and ratified by the Governing Board. Leaders do not serve on the Governing Board.
III. ELECTION PROCEDURES
1. The Governing Board appoints a Candidate Review Team (Minimum of 90 days prior to election).
•	Project Team to be a minimum of three (3) and no more than five (5) members.
•	Project Team selects the chairperson at first meeting.
•	Project Team must consist of Active (REALTOR®) members that are in good standing and no more than one (1) active National Affiliate member.
•	One (1) or more active Past Presidents willing to serve.
•	One (1) or more active Past Program Directors willing to serve.
•	President-Elect serves as (Non-Voting) ex-officio member.
•	Current governing board members are not eligible.
2. Candidate Review Team Leader (Minimum of 60 days prior to election):
	A. Sends out email to membership to solicit applicants for open positions.
•	Consider weekly follow-up emails until a specific date.
•	Chair should work with First Vice President (or whoever is in charge of correspondence) so communication to membership can be completed.
	B. Email should consist of job descriptions, election date, application and consent to serve due date, and contact information for Candidate Review Team Chair.
	C. Both forms are due back to the Candidate Review Team Chair thirty (30) days prior to election date.
	D. Candidate Review Team will confirm applicant eligibility. Candidate Review Team can conduct interview of applicants if they so choose.
3. President will notify the membership (ten (10) days prior to election) about the election date, location, rules of running and names of candidates.
	NOTE: Notice must provide information about running from the floor. Member must 	submit an application and consent to serve (which should be attached to notice). 	These forms are due back to Candidate Review Team Chair no later than seven (7) 	calendar days prior to election. Chair will confirm eligibility. A member cannot run 	from the floor if the application and consent to serve are not submitted seven (7) 	calendar days prior to the election.
B. President-Elect shall present upcoming year New Board Candidates to Current Board by Mid-September.
IV. INSTALLATION:
A. Incoming President shall chair and appoint a Task Force to arrange for the facility and details for the installation of the NEW BOARD.
B. Incoming President Shall Obtain at the expense of the Network, the outgoing Presidents Plaque and gift at no cost to exceed the budgetary allowance (set by Board).
C. Outgoing President shall obtain at the expense of the Network and in a timely manner for presentation at installation, the incoming President’s Pin.
D. Incoming President shall obtain at the expense of the New Board’s Installation Budget gift for the Speaker as well as the Texas Officer installing the New Board.
E. Installation Ceremony will be determined by the current and upcoming board no later than Mid-November.
V. TASK FORCES:
A. The Governing Board will assign Task Forces as needed. (Ex, Technology, Ways and Means, etc.)
B. All Task forces must be supervised and headed by a Governing Board Member.
C. AUDITS
•	Task Force appointed by the President with the approval of the Governing Board.
•	Conducts Quarterly and Annual audits to insure proper procedures are being followed.
•	Current Treasurer is present at the meeting only to answer questions and provide financial records for review.
VI. GUIDELINES and FORM for ENTREPRENEUR of the YEAR.
•	Deadline: Notify National by December 1st.
•	Procedure: Award winner is selected by a special Project Team chaired by the most immediate Past-President able to serve. Current LNP serves, and appoints 3 REALTOR®/REAL TOR-Associate® members and 2 REALTOR®/REALTOR-Associate® alternates. The Project Team will distribute a Call for Nominations at meetings, in network newsletter, on Website, etc.
•	Eligible Nominees - 
•	Must be a REALTOR® or REALTOR-ASSOCIATE® member of national WOMEN’S COUNCIL OF REALTORS® for minimum of one year. (VII. GUIDELINES and FORM for MEMBER of the YEAR)
•	Should have been a REALTOR® or REALTOR-ASSOCIATE® for a minimum of one year.
VII. GUIDELINES and FORM for MEMBER of the YEAR AWARD
•	Deadline: Notify National by December 1st.
•	Procedure: Award winner is selected by the Awards project team. Criteria and deadlines is establish by the team.
•	 Eligible Nominees -
•	Must be a current member of National Women’s Council of Realtors®
•	Should have been a REALTOR®, REALTOR® -ASSOCIATE, or National Affiliate for at least 5 consecutive years.
•	Shall be an individual selected for recognition by the local Network or State Network.
NOTE: To avoid any possibility of this award going automatically to a current Local or State Network officer, these individuals shall be ineligible to receive the award during or within one year after the term of office. This does not preclude Past-Presidents or other officers from receiving the award.
VIII. GUIDELINES and FORM for PRESIDENTS AWARD
A. Outgoing President has Sole Judgement on Recipient.
B. Recipient must be a Member, Partner, Event Partner, who when above and beyond for the benefit of Women’s Council of Realtors® Central Texas, during the President's Term.
IX. NETWORK FINANCES:
A. The President and Treasurer shall each be issued a credit card associated with the Network’s account. Currently at Chase Bank. The usage of this card is limited to travel expenses for National, Regional, District or State Women’s Council meetings and other budgeted expenses.
B. President-Elect shall have signature Privileges for Networks Bank Accounts (odd & Even Years or according to how the account is set up.)
C. Incoming President and Treasurer will obtain a debit card on the assigned account for their term in December to be able to work on their installation.
X. TRAVEL REIMBURSEMENT:
A. Registration fees to Board Members will be reimbursed after event participation. (Must be present at all WCR meetings and events to qualify)
B. Board Members will be reimbursed for “APPROVED” expenses with a printed receipt and reimbursement form. No later than 30 days after event (Network will pay when funds available). Board members must also provide written report reflecting  (what, when, & where). Written report is to be authorized by President, President-Elect or Treasurer. 
C. Travel Arrangements will be determined as budgeted by Network’s President, President-Elect & Treasurer. Parking reimbursement will be covered for only 3 or more per vehicle and as budget allows. 
D. Board Members have the choice to arrange their own travel arrangements at their own expense.
E. If there are any registration purchases on behalf of Women’s Council of REALTORS® Central Texas and the member whom the registration was purchased for does not attend the event, that member must re-pay Women’s Council of REALTORS® Central Texas in the amount of the expense. 
XI. NETWORK COURTESY POLICY:
A. Women’s Council of REALTORS® Central Texas will be represented By a member(s) of the Governing Board at any memorials or remembrance / funerals, for any Real Estate Affiliated Member in our Community.
XII. SCHOLARSHIP:
A. Will be awarded to eligible members as budgeted by Governing Board.
B. GUIDELINES:
Must be an Active REALTOR® member of Women’s Council of REALTORS® Central Texas. The candidate should be a member in good standing with their local real estate board, Texas Association of REALTORS®, & NATIONAL ASSOCIATION OF REALTORS®. Funds must be used to pay for Education to Advance their Real Estate career and/or to be used on the advancement within Women’s Council of REALTORS® career. (moving up to State, Regionals, or National levels) Also, for either transportation to meetings and/or registration.
XIII. PARTICIPATION IN REAL ESTATE COMMUNITY.
A. President or President-Elect must be active and participate in local real estate meetings, activities, and or functions within the board and community as much as possible.